Remote Bilingual Executive Assistant

                🌎 Only open to candidates in Honduras, Guatemala, El Salvador, Costa Rica, Nicaragua, Colombia, Ecuador, and Mexico at this time.

At Viva, our mission is to create real career opportunities for women across Latin America while welcoming anyone who shares our values, regardless of gender. We focus on impact, growth, and giving people a place where their voice genuinely matters.

As an Executive Assistant (EA), you’ll work hand-in-hand with fast-growing startups in the U.S. and Canada. Their leaders move fast, juggle competing priorities, and have big goals. Your job is to help them save time, stay organized, and stay focused on what matters most: growing their business.

No EA experience? Perfect. We love people who bring fresh perspectives and big energy. If you’re driven, proactive, and excited to learn, you’ll fit right in. Some of our best EAs started as teachers, lawyers, engineers, or customer service reps, and they’re thriving because they showed up ready to grow.

What This Role Really Is 🚀
This is not a traditional assistant role. You won’t sit around waiting for delegated tasks or just schedule meetings.

You’ll support up to three executives (CEOs, CFOs, any Chief level leader) across admin and operations. You will:
- Provide Administrative support: Own calendars, inboxes, meetings, travel, expenses, and team engagement - everything that keeps the day running smoothly.
- Provide Operational support: Help the team move faster by improving workflows, analyzing data, building reports, documenting processes, and taking on special projects.
- Be a strategic partner: Think ahead, solve problems, and help your executives make smarter decisions.
- Use your voice and take initiative: Speak up, anticipate needs, and always ask: What will help my executive win today?

How You Know This Is the Job for You
- You want a role where your work truly matters.
- You’re naturally organized.
- You take initiative and prefer ownership over micromanagement.
- You’re curious, a fast learner, and enjoy tech.
- You love fixing problems and improving processes.
- Slow-paced environments bore you.
- You feel stuck and want growth, feedback, and a place where your voice is heard.

Who We’re Looking For 💡
- 2+ years of general work experience
- Fluent in English (C1 level): concise and fast-paced. Can you picture yourself keeping up with a CEO?
- No job hopping: At least one of your last three jobs shows a 2+ year tenure
- Excited about AI and automation
- Proactive, reliable and highly organized
- Tech-Savvy: Comfortable with Google Workspace, Slack, Notion, and other productivity tools.
- Confident & Bold: You’re not afraid to take on challenges, speak up, and drive decisions.

How We Take Care of You 🎉
With a 4.7/5 Glassdoor rating, our team really does love working here. Here’s why:
- A company driven by a real social mission and strong values
- A culture built around growth, empowerment, and well-being
- 100% remote, forever
- Clear growth paths: Sr. EA, CSM, Project/Operations Manager, Chief of Staff
- Work-life balance: fixed schedules, no overtime, weekends off
- Competitive pay: raises every 6 months + performance bonuses
- Global health insurance that follows you everywhere: medical, dental, vision, mental health, routine care
- Paid holidays, vacation, sick days, and family care days
- Family-friendly benefits: paid parental leave and flexible parent policies
- 4-week paid training + ongoing coaching so you have everything you need to succeed

🕐 Looking to Start ASAP? So Are We!
Our process takes about 6 days, and we onboard every Monday. Move fast → get hired fast.

✨ Even if you don’t meet 100% of the qualifications, we encourage you to apply.

📢 Viva is an equal-opportunity employer. We celebrate diversity and are committed to building an inclusive workplace where everyone can thrive.

🔎 Important Notice: All Viva communication will come from an @execviva.com email. If you receive messages from unofficial sources (e.g., Instagram, Facebook), please report them to careers@execviva.com. We never request payments or personal information from candidates.